Event date: Sunday 18 April 2027
Event hours: 11am - 4pm
Location: Halesworth Market Place
Organiser: INK
About Sunday Funday
Sunday Funday is a free, family-friendly community event bringing people together for a day of creativity, entertainment and shared experiences.
Running during the Sunday of the INK Festival, the event welcomes 500-700 people to enjoy an imaginative and inclusive programme of activities and entertainment, all free to attend. It provides an opportunity for families and the wider community to come together, try something new and enjoy a fun-filled day in a welcoming environment.
We want Sunday Funday to be creative, accessible and inclusive, offering something for a wide range of ages and interests while celebrating the local community.
The opportunity
INK is looking for a creative, organised and self-sufficient freelance Event Coordinator to take full responsibility for planning, managing and delivering Sunday Funday 2027.
You will lead the event from initial planning through to delivery and breakdown on the day. You'll be responsible for developing an engaging programme, coordinating suppliers and participants, managing the event budget and ensuring all practical, operational and safety requirements are in place.
We are looking for someone who can combine imaginative thinking with excellent project management, taking ownership of the detail while keeping sight of the overall experience we want to create for the community.
Information and details from previous Sunday Fundays will be available to help inform your planning and provide a starting point for developing the 2027 event.
Key responsibilities
Event planning and delivery
Take overall responsibility for planning, coordinating and delivering Sunday Funday.
Develop and manage an event timeline, identifying key milestones, deadlines and requirements.
Coordinate all aspects of event preparation, set-up, delivery and breakdown.
Creative programming
Develop an imaginative, engaging and inclusive programme of free activities and entertainment for families and the wider community.
Work closely with INK to ensure the programme aligns with the organisation's ethos and complements its wider work.
Identify and coordinate suitable performers, activity providers, community groups and other participants.
Budget management
Manage the event delivery budget, monitoring expenditure, coordinating payments and ensuring the event is delivered within the agreed budget.
Obtain quotes, manage supplier costs and ensure value for money.
Maintain clear budget records and communicate any potential overspend or financial risks to INK
Licensing, permissions and road closures
Identify and coordinate the necessary licence applications, permissions, approvals and notifications.
Manage the road closure application process and liaise with the relevant authorities and stakeholders.
Ensure requirements and deadlines are identified early and appropriate arrangements are in place ahead of the event.
Site planning and logistics
Develop the site layout and coordinate equipment, infrastructure, signage, access and other logistical requirements.
Liaise with suppliers and contractors to ensure all elements are delivered and installed as planned.
Consider the needs of attendees, performers, suppliers and the local community throughout the planning process.
Health, safety and accessibility
Coordinate risk assessments and appropriate event safety documentation and arrangements.
Ensure relevant safeguarding considerations are addressed.
Plan for accessibility and inclusion, helping to create a welcoming experience for a broad range of attendees.
Identify potential issues and put suitable contingency arrangements in place.
Marketing and communications
Work with INK on event promotion and communications.
Provide the information, programme details and imagery needed to support marketing activity.
Liaise with participants and partners to ensure information is accurate and deadlines are met.
Event-day management
Act as the lead coordinator on the day, overseeing set-up, delivery and breakdown.
Coordinate suppliers, participants and the wider event operation.
Respond to issues as they arise and ensure the event runs safely and smoothly.
About you
We are looking for someone who is confident taking ownership of an event and has the experience and initiative to manage it independently.
You will ideally have:
Experience independently planning and delivering public events, festivals or community activities.
Strong organisational and project management skills, with the ability to manage multiple priorities and deadlines.
Experience managing budgets, suppliers, contractors and event logistics.
An understanding of public event licensing, permissions, road closures and health and safety requirements.
A creative approach to programming activities and entertainment for families and diverse audiences.
A commitment to accessibility, inclusion and community participation.
Excellent communication skills and the ability to build positive relationships with a range of stakeholders.
A proactive, practical and solutions-focused approach, with the confidence to make decisions and resolve problems.
The ability to work independently while collaborating closely with INK.
Budget and fee
INK has an event delivery budget to cover the costs of delivering Sunday Funday. This budget is separate from the freelance coordinator's fee.
How to apply
If you have the experience, creativity and enthusiasm to deliver Sunday Funday, we'd love to hear from you.
Please email:
A current CV
a few lines about why you would be good for this role
Email: marketing@inktheatre.org.uk
Closing date: 16 November 2026